It looks like a simple task – filter a list, so you an see the items you’re interested in. Then, copy data from one column, and paste it into another. But you can have a serious problem pasting in Excel filtered list. Problem Pasting in Excel Filtered List Pasting data into a filtered list can quickly turn into a big mess, and you’ll end up overwriting some of your data. In the screen shot below, I selected 5 cells in column B, and pasted them into the same rows in column E. However, only 2 of the dates were pasted.
To copy the table and paste it into excel, it will only paste the values into one long column in Column A (and each row has a value). So Column A, Row 1 is Year, Column A Row 2 is All Families, etc. I used to be able to paste the text and it would stay in the table format (even if they weren't split into cells). Inserting Excel data into Word isn't difficult, but you do need to decide if you are going to link the worksheet or just embed it in your document. Note: The instructions in this article apply to Excel 2019, Excel 2016, Excel 2013, Excel 2010, Word 2016, Word 2013, Word 2010, Excel 2019 for Mac.
Find the Missing Data What happened to the other 3 dates that I pasted? When I cleared the filter on the list, I could see that all 5 dates were there.
They weren’t pasted into the visible rows though – they were pasted into a block of 5 cells, starting with cell E6, where I pasted the data. In those 5 cells, only two were chocolate chip orders, so those are the only two that I saw, when the list was filtered. I hit the Undo button, immediately, to get the original data back. Do you have the same problem pasting in Excel filtered lists? Why does Excel copy the individual, visible cells in a filtered list, then crush our dreams, by pasting them into a contiguous block?
I’d like the option to paste into visible rows, or have that automatically happen, if the list is filtered. Please and thanks! Workarounds for Pasting Even though I’ve asked nicely, Microsoft probably won’t be able to fix this problem pasting in excel filtered list by tomorrow. So, to avoid overwriting your data, be sure that you’re not pasting anywhere that rows are hidden. Here are a couple of workarounds that I use:. You could clear any filters, and sort by a column that will bring the rows of interest together. Then do the copying and pasting, while no rows are hidden.
To copy the selected items into the same rows, in a nearby column, use the Fill Right or Fill Left shortcut. Thanks to Khushnood Viccaji for sharing that tip in the comments below. For filters that are more complex, where you can’t do a simple filter to bring the rows together, you could insert a temporary column, and mark the rows, as shown in the screen shot below. Then, clear the filters, sort the temporary column, and copy and paste in the marked rows. The, has a Paste Visible feature that lets you paste the copied data into the visible cells only. Video: Problem Pasting in Excel Filtered List Watch this video to see why you have a problem pasting in Excel filtered list, and a couple of workarounds, to help you avoid the problem.
Download the Sample File To download the sample file for this video, on my Contextures website. The file is in xlsx format, and does not contain macros.
Author Posted on Categories. I find another way; after you filtering the data; just put into the destination row(the row that you want to copy the filtered data) '= column name' than drag/copy down to the last row of the destination row; here you'll get the same value of the row you want copy in filtered mode; when done just do 'copy value' to clear the function '=' or equation.
Let me try explain using example above: 1. We want to fill the blank column ship date for chocolate chip - this make the destination cell copy 2. We filtered the column 'shipdate', uncheck all except for blank(you can view the blank checklist on the very bottom of the filtered list) 3. After the data is filtered, start typing '=' on the first column of shipdate, then move your cursor to column Date then press enter, this will make the blank column on chocolate chip will be the same as column Date 4. Still in filtered mode, put your cursor on edge of that column( previosly blank and become the same as value on column date) (note:the cursor arrow then change to '+'), click and drag down 5. When you done, block that range, or simply do 'ctrl + c' then 'paste value'(ctrl + v, press ctl one time, then press 'v') I hope this help (by the way I was applying this trick on excel 2010 in windows, i never try in other version or system. Feel free to correct me if its not working in other version).
Simplest way (IMO): Filter the list you want to paste from. In the column you want to paste to click in the top cell and type the formula '=A2' (assuming the column you want to paste from is 'A' and the first row (1) is a header).
Right click in the cell where you just typed the formula and select 'Copy'. Highlight the remaining cells in the column you want to paste to (the ones below). Paste the formula into those cells (he formula will only be pasted into visible cells). Now CLEAR the FILTER. You will see the contents of the cells match those from the source columns, however the cells contain formulas, not values.
Depending on your purpose this may be sufficient. If, however, you need the cells to contain the actual values from the source column take this one last step. Highlight all the cells in the destination column (the one with the formulas you just created). Right click the top cell, select 'paste special', select 'paste values', and click 'OK'. Hi all - I have a question about copying and pasting filtered data. I have recorded a macro to filter a table with 7 columns (A7:G38) on Column B (which hides cells that do not have relevant content), then I sort on Column C (ordering figures from largest to smallest). NOTE: depending on content in other parts of the workbook, the rows between A7:G38 that have relevant content in this table are not always the same, sometimes for example row 77 may have irrelevant content and be hidden by the filter function, and sometimes it may have relevant content and appear as visible content after the filter.
I then used the mouse to select and copy (as visible cells) the top 5 cells in each of Columns B, C and G, copying B and C first and pasting these into B7:B11 and C7:C11 on a different worksheet, copying G last, and pasting this into D7:D11 on the destination worksheet. I realised, however, that the recorded macro refers to the original row number of the data (e.g., B77:C77) when it copies. This means that if next time I run this macro the top 5 visible rows are instead made up of different original row numbers, the macro will still copy B77:C77 rather than the top 5 visible rows. I cant find a solution that I can understand and/or make work in all my research on this issue and wonder if someone could give me some help as to how I need to tell the macro to copy the first 5 visible rows, irrespective of the original row numbers attached to this data?
I would really appreciate your help! Steps to easily paste on visible cells only in excel without any macro or additional software is as follows: Suppose original data is: A E 200 G N 400 K You have hidden two rows for E and N, now the visible data is: A G K You want to paste 100 for A, 300 for G and 500 for K to get the following results: A 100 E 200 G 300 N 400 K 500 The procedure to get this result easily is given below: 1. Copy the visible cells from the excel sheet 2. Paste the copied cells in a new excel sheet.
You will get: A G K 3. Paste the data you want to paste, in new excel sheet. You will get A 100 G 300 K 500 4. Use VLOOKUP formula in your original excel file on visible cells, with reference to data in new excel file.
Then remove the filter from original file to see all hidden cells. You will get the following result: A 100 E 200 G 300 N 400 K 500.
Normally copy/paste operations in Excel are pretty instantaneous. You copy data from one place and then paste into a cell in Excel. Pretty straightforward. But what do you do if you notice that copy/paste seems to take an excesseively long time when doing a paste in Excel?
There are several things you can look for to resolve a situation like this. If you are copying from a web page and pasting straight HTML into Excel there can sometimes be a delay during the paste operation. It depends on how much data you are pasting. The cause of the slowness is the formatting of the data itself. One thing you can do is paste the data into a notepad document, then copy and paste the data into Excel.
This will strip out formatting and paste raw ASCII into Excel. Excel will then make a determination on the format of the data based on what gets pasted. You can also choose to Paste Special Values into Excel which just pastes in the value of the data and none of the formatting. Excessive amounts of custom styles can also cause the copy/paste to be slow.
If you click on the Home tab in the Ribbon and look under Styles you will see a drop-down (see below pic) that when clicked will display all of your styles. Custom styles show up at the top and can be removed by right clicking the style and left clicking Delete. Memory over-allocation is another cause of slow copy/paste. To check this, in your workbook hit the END button on your keyboard and then the HOME button.
If your cursor drops down past the millionth row or to the last column this is an indication of memory over-allocation. To work around this problem you would need to remove all blank and unused rows and columns. After removal, click File Save to save the changes to the workbook. This is necessary for the new memory allocation to take effect. Finally, a large number of shapes, conditional formatting and pivot tables can also result in slow copy/paste behavior.
If you have a large number of autoshapes or shapes in the workbook you can try removing a portion of these to see if the copy/paste time improves. A large number of conditional formatting can also cause slow copy/paste behavior. To check, click the 'Conditional Formatting' drop down under the Styles section of the Home tab and then click Manage Rules. This will open the Conditional Formatting rules manager. You can try deleting unused rules or removing a number of rules to test making the workbook more responsive.
Lastly, a large number of pivot tables can cause copy/paste slowness. To work around that problem you can try moving a portion of your pivot tables to separate sheets or even other workbooks. SOLVED FOR ME. This might not work for you but I spent 3 weeks trawling the net for an answer without any luck.
For me it was some formatting issue. I stripped down the workbook tab by tab and column by column cutting and pasting each time until the issue went away. That showed me the cells that were causing the issue and I took a cell from a new tab and used format painter to reset all the formatting and the issue went away.
I went back to my original file, format painted clean formatting over the offending cell and all was good. I hope this helps. Disabling 'live preview' under the general user interface options will also prevent excel from crashing when pasting copied cells. However, when you use ctrl+z to undo the action, it will freeze again.
On MicroSoft forums everywhere I often read that people like to blame this issue due to corrupt user profiles but I have a user in my organisation who recently experienced this problem on our domain. He is a terminal server user and uses Office 2010 and I asked this user to present me the excel file so I could simulate his problem on a stand alone computer with Windows 8.1 and office 2013. Guess what, the problem occurs on this machine as well.
It is a real problem situated within Excel programming and is a serious issue that is not being resolved by MicroSoft. It’s hopeless. Weirdly it’s pasting values over formulas that is taking the most time for me. To get around it, I copy only one formula on the source spreadsheet leaving the rest blank – then I save. Then copy formulas down to all data (this takes a minute or so). Then I open up a NEW INSTANCE. of excel (i.e.
One that can be opened in a separate excel workbook that moves independently of the main spreadsheet) and paste all the data in to that. This forces an instant values only paste. Then I reload the original spreadsheet before I copied the formulas down and paste the values in to the spreadsheet from the other instance.
That saves me 3/4 from to 1 1/2 hours each time I do that with 35k rows x 22 columns containing SUMIFs – hopefully someone will find that useful. best way to open a new instance of excel is to open up a new excel sheet by clicking on the Excel shortcut from desktop while your main sheet is already open. Well, a bit late, but I was having this issue and I seem to have been able to make it go away. Lots of ideas out there for this and they all seem to work for some folks but nothing seems to be the silver bullet that works for everyone. So, here’s another trick to try: In Ditto (3.21.5) Options General tab all the way at the bottom Accepted Copy Applications in the “exclude” field, type “excel.exe” (no quotes) Now Ditto will not look to capture copies from Excel, so Excel will copy cells lickity split.
But if you want to paste from Ditto into Excel, you still can I just found this now and I am optimistic – I have not fully tested it, but it seems to work! Hopefully it will for you too.